Bullet Journaling in the New Year for Fashion Designers

Like many, I have had my ups and downs with keeping a journal or planner. The New Year starts off with a lot of motivation which runs out in a few months. I have purchased or been given planners with pretty pre-printed calendars and spreads and I have gone months without using it. Sometimes those journals are hard to use because the pre-printed spreads do not fit my productivity style or they are to rigid in their approach. Other times the planners are too big and bulky to carry with me despite how beautiful they are designed. The Bullet Journal has been the method or style I have stuck with the longest. I have been bullet journaling for four years, which is a record. There are several things I like about this method.

Customization

You can do whatever you want with your bullet journal. If you browse Youtube, there are a lot of artists and people in the planner community who like to make pretty planners. They spend a lot of time illustrating and drawing out their planners. They love certain pens, pens with special ink and, of course, stickers. You can do this if you want but it does take a lot of time.

I am a bullet journal purist. I create lists and check things off. There is absolutely no need to decorate or illustrate your pages unless you want to do it. You can use any type of journal -- lined, dot, or grid. Discount stores, including Walmart, carry these types of journals and you can get started at a very low cost.

A catch-all place

I really like the idea of my bullet journal being a catch-all. I really dislike posting sticky notes on my desk and around my computer monitor. It's messy and cluttered. I also get sticky note blindness. I just don't see them because I focus on the task that is top of mind. So notes, reminders, phone numbers to add to my contacts list, all get added to the journal to deal with later.

I use my bullet journal for project planning. I create an outline of the idea with individual tasks for each step. As a task is completed, I flip back to the project page and check off each task. Sometimes the project idea tasks migrate across my daily to-do's, but I always have that original reference. This type of project planning is perfect for designers as they start a new season.

I use my bullet journal for note taking during meetings and conferences. No need to bring a separate notebook, it all goes in one place. Later, as I review my notes I can create new tasks based on areas of inspiration or goal setting. I attended a conference back in October and several work-related tasks evolved from my notes. It also helped reinforce ideas that I thought were important.

Bullet journaling as a Fashion Designer

You can use one bullet journal for both personal and work related tasks. It is easier to keep track of one journal versus two, but it would be easy to overwhelm your personal tasks with design work tasks. Designing a collection comes with making hundreds of decisions with dozens of things to keep track of at the same time.

If you are a freelancer or employee, I do recommend keeping a work journal. It's important to keep track of client work and what is accomplished so you can determine your billable hours. It also adds a layer of protection so you can prove what you did. You can keep this journal in the style of a bullet journal or however you choose.

If you own a fashion business, a bullet journal can absolutely help keep you on track to meet deadlines. A work journal that is separate from a personal journal will help keep the two things separate so that neither space is overwhelmed. I keep my work journal at work so I am unable to look at it home. This sets a healthy boundary so that I truly get a break. I do carry my personal bullet journal with me most places so that anything truly important can be recorded. For truly in the middle of the night work or design ideas, I send a simple email to myself that I will read in the morning.

Either way, you can figure out a method that works best for you. One or two journals, personal and/or work related. The system is flexible enough to experiment until you find the method that is the most useful.

Productivity hacks

A bullet journal is definitely an analog approach to planning and organizing. This method helps me to mentally retain my tasks and ideas for far longer by physically writing them down. It gives me mental space and breathing room by brain dumping tasks and ideas onto paper so that the stress of having to remember it is removed

A bullet journal can be combined with digital calendaring, reminders, and contact lists. The method is flexible enough that you do not have to feel like you are doing double work. If you like to setup a calendar with reminders, then you can certainly do it. Planning out on paper first can help with laying things out digitally. You can use productivity tools like Asana or Monday.com and still use a bullet journal. As project tasks were assigned to me in Asana, they were transferred to my bullet journal. A journal seemed easier to refer back to whereas the digital tools were helpful for future reminders. Either way, you can incorporate both ideas or methods.

The productivity hack that I have recently implemented is to create your to-do lists at the end of the day in preparation for the next day. I always had this vision that I would wake up early and have time to myself to plan my day and do a bit of reading. With my chronic fatigue and busy days, it never happened. I could never remember from one day to the next what tasks needed to be done. So now I spend maybe 15 minutes in the evening reviewing my tasks and creating tomorrow's to-do list. The next morning a simple review of my to-do list gets me started in the right direction.


If you are interested in learning more about bullet journaling, you can read about the Bullet Journal Method by Ryder Carroll. There are also lots of journals available on Amazon including fineliner pens.

Tips for keeping a work journal as a designer

It wasn't long into my professional life that I started keeping a work journal. A technical designer or even a pattern maker will potentially have to be responsible to a lot of different people. Most apparel companies these days are small businesses and frequently family-owned small businesses. It is difficult to find a job as a technical designer/pattern maker with an established successful business, but I managed to do it two times. My client work is limited, but there are similar difficulties in keeping track of your work.

Keeping a work journal as an employee

As an employee I had to respond to all kinds of situations. A technical designer communicates with individuals at all levels of product development and manufacturing. This would include fabric sourcing, testing, fitting, pattern making, grading, cost analysis, returns, and even customer service. The boss could change from project to project. In my experience at family-owned businesses, various family members would be responsible for certain areas and would sometimes be in charge of a particular project. The shifting responsible could sometimes land on you if one department or individual disagrees with a particular decision.

In order to protect myself, I started keeping a work journal. It was pretty basic and bare bones. I usually used an inexpensive spiral bound notebook that I would pick up at the back to school sales. Though, you could go as fancy as you choose. These are the usual details I would record:

1. Date
2. Project/Style name
3. Description of work completed that day
4. Time spent on the project

But sometimes I would record requests for changes:

1. Date
2. Project/Style Name
3. Description of work completed and WHO REQUESTED IT
4. Time spent on the project

Sometimes the requested work was a change in a pattern. Sometimes I questioned the validity of the request. But, I wasn't the boss. I could advise or recommend something different, but ultimately it was not my final responsibility so long as I could prove who made the request and when.

Sometimes I had design meetings or phone meetings. I recorded:

1. Date
2. Topics discussed
3. Assignments and deadlines
4. The person who gave the assignment.

A typical entry would read:

January 5, 2018
Style: 1234
Completed first pattern draft. Double checked grade. Sent style to have first sample cut and sewn.

Style 2234
Boss requested this style have a 1 inch hem instead of 3/4 inch. Made adjustment and double checked grade. Sent style to have new sample sewn in intended fabric for style.

My work journal saved me a few times. I would have the company owner or project boss come back and ask about something. I could look back in my journal and tell them exactly what happened. There were a few times I would have multiple people tell me to do one thing and then completely reverse and do the opposite. Believe me, you will not regret keeping a work journal!

Keeping a journal for client work

My journal entries for client work is not much different. I would include, of course, the name of the client and a description of the project. Another important thing to keep track of is the time spent on the project. Keeping track of time will let you know if you are being fairly compensated and whether you need to make adjustments in billing. Eventually these notes would be moved to a file that would include any pictures, correspondence, and invoices.

1. Date
2. Client name
3. Project/Style Description
4. Work completed
5. Time spent
6. Any other relevant correspondence.

Bullet journal follow-up

On December 1st I started bullet journaling. I started with this pocket size journal because this is what I had on hand. I like the size because it does fit in my purse, but it is almost too small. I feel cramped when writing in the journal. I have acquired two new hardcover journals in just a bit larger size, so perhaps a follow-up is in order when I transition over. In the meantime, I'll use up this one.

I made the mistake of not leaving enough space for my index. I probably should have left 2-3 pages in the front of the journal for the index. Others have mentioned that it is hard to do forward planning in a bullet journal. It can be. I will often write the date for a future event in my daily task list as a note. As I review the past month when setting up the next, that note carries forward or is placed on the new month's calendar. Others have figured out ways of creating a spread with monthly calendars, but this journal is too small for that. Another difficulty is finding the monthly calendars. You can look at the index, but a long index takes time to look through. So I jumped on the bandwagon and purchased some washi tape. Just a little bit of washi tape on the edge of the paper for the month spread makes it easy to find it again. This one roll of tape should last a really long time. I found some inexpensive rolls at Walmart, but Amazon has some pretty tapes too (below).

I've learned that a really good pen makes a big difference. I'm loving the Pilot G-2 pens. They write super smooth and have nice dark ink. I never realized how much harder regular ballpoint pens were to use. They require more pressure to write and the ink is just not that dark. The pens do last a long time but I find that I can never find one when I need it. You'll want several to stash all over the house.

I spend a little time at the beginning and end of each day to write and review my many tasks. I am using this journal to keep track of tasks for my two part-time jobs, my small business, and personal tasks. I imagine if one of my jobs became much more involved, I would add a separate journal. For now I only have one journal to keep track of.

This style of journal is great because I really do use it as a mini-brain dump. Any sticky notes that get handed to me are immediately copied into my journal so I don't lose the information. Who hasn't lost a sticky note that became unstuck and floated away? Ideas that float around in my head are written down. I don't have to exert energy in the effort to try and remember something.

I'm staying more on task. Tasks are carried forward until done or until they become irrelevant. That "to-read" list has finally been collected and I'll know what books to get next. That project that I've wanted to start, now has a place to go. It really has helped reduce my stress. If you haven't tried bullet journaling, give it a look. It may work for you too.